cloudekAll free IT tools
CLOUDEK · Cost planning

Microsoft 365 licence cost calculator

Enter your own seat counts and per-seat prices for users, shared mailboxes and guests to see monthly and annual totals, an unused-seats what-if and a downgrade what-if. No vendor prices are assumed.

$COST PLANNING

Microsoft 365 licence cost calculator

Enter your seat counts and your own price per seat for users, shared mailboxes and guests to see monthly and annual totals, then test an unused-seats what-if and a downgrade what-if.

Every figure comes from the seat counts and prices you type in; Cloudek does not supply or assume any Microsoft price. Check your own agreement or invoice for the real price, and note that shared mailboxes and guests are often not licensed per seat, so enter 0 where you pay nothing. The calculation runs in this browser and nothing is sent or saved.

Rows: type, plan name, seats paid for, seats in use, price per seat per month, seats you could downgrade, cheaper plan price
Enter seats and your own prices, then select Calculate.

Seats in use is what you enter; confirm it against real sign-in and usage data before removing any licence (see the article linked below), and check contract terms such as annual commitments and minimum seat counts. Totals are your numbers multiplied, not a quote.

Use this result carefully

Enter your own seat counts and per-seat prices for users, shared mailboxes and guests to see monthly and annual totals, an unused-seats what-if and a downgrade what-if. No vendor prices are assumed.

Review the limits and privacy notes shown with the tool. Important configuration or security decisions should be checked against authoritative systems and your organization’s approved procedures.

Browse the complete free IT tools directory

Guides and articles